Examination Scanning

Instructors and Teaching Assistants in the Faculty of Social Science may bring their multiple choice examination sheets to the Social Science Technology Services (SSTS) main office (SSC 1228) for scanning. This is a free service offered during regular office hours, providing 24 hour turn around* processing. This faculty based service is restricted to main campus Social Science courses. All others are directed to use the examination scanning services provided by the Registrar's Office, located in the Western Student Services Building in 2140.

Part-time instructors: If you are teaching outside of our regular office hours, you should arrange with your department to have someone deliver the exams on your behalf. Please complete and print the Scantron Submission form in advance and include it with your exam sheets.

*Exams for classes of size 500 or more may take up to 48 hours.

There are three options for completing the Scantron Submission form:

  • Complete and print the form in the SSTS Main Office, SSC 1228.
  • Complete the form in advance. We will print the form when you bring the exams to SSC 1228.
  • Complete and print the form and bring it down to SSC 1228 with your exams. Use this method if someone is delivering exams on your behalf.

Note:  Exam hard copies should be picked up promptly after you receive an email indicating that your scanning results are ready.

Prepare Your Exam Sheets For Scanning

Please pre-count your sheets into separated piles of 50. This helps us ensure that the right number of sheets are scanned. In addition, keeping the exam sheets in the same piles of 50 makes it easier for you to find individual sheets when checking for errors during the ScanExam marking process.

Retrieve Your Exam Results *NEW*

Your exam results are saved to a secure folder on the SSC Network. Instructions for retrieving it are included in the email that is sent to you when your scanning results are ready. For most instructors working on the SSC Network, you will have an X: drive on your computer in which you will find a folder named with your Western username and your ScanExam DAT files will be contained within that. You should copy the DAT files to a secure location on your computer. We recommend using your H: personal storage drive. * Exam files on the X: drive will be purged after one month.

Windows Computer on SSC Network

  1. If you do not see the X: drive, please reboot your computer.
  2. Alternatively, copy and paste \\ssc-venus.uwo.pri\sscexams$ to File Explorer.

Other Windows Computer, On or Off Campus

  • You can download your exam files from our SSL secured site.
  • Click on the link below, or copy and paste it into your browser
  • https://sscsecure.uwo.ca/ssts/exams/
  • Log in with your Western credentials when prompted.

Mac Users

We recommend that Mac users use the SSCRemote Remote Access service since ScanExam does not work on a Mac.

Scoring Your Exams

After the exam sheets have been scanned, instructors are encouraged to use Scan Exam-II scoring software to grade their exam. There are Scan Exam-II Help Notes and Frequently Asked Questions available to help as well as embedded help in the software. Overall, the scoring software is straightforward to use and provides very useful feedback to the instructor regarding the performance of the students and the exam questions themselves.

Best Practices

TA's, professors, and students need to avoid any extra markings on the Scantron sheet. Only complete the information requested above the lines at the top of the sheet, and bubble in the answers, the student number, or the 9's for the Master Key. For example:

  • Be careful not to have signatures extend into bar codes when signing your name
  • No doodles or notes should be made on the Scantron sheet (students could be advised to bring a blank sheet of paper to the exam for doodling, if needed).
  • No stapling the corners, as this can also interfere with the bar codes and cause the Scantron machine to reject exams
  • Exam codes for multiple versions of the exam should be coded and bubbled in as 111, 222, 333, ....999. No other marks should be necessary.
  • If the professor or TA wishes students to note something else on the Scantron sheet, it should ONLY be written in the front top right hand corner.
  • Everyone should use HB pencils to mark their sheets (no pens or markers).
  • White erasers are recommended for changing answers.
  • To speed up the scanning process, it would be helpful if any marks that interfere with bar codes could be erased by the professor or TA before submitting for scanning.